Transportation Coordinator

Transportation Coordinator 
Summary
To support the Commercial Department in all processes required by the facility. They will coordinate the movement of supplies, products, materials, and bulk shipments. They will follow regulations, guidelines, and generate the documents required for all shipping and receiving, billing, and Macola functions. They will oversee all drivers, obtain proper paperwork, and schedule incoming and outgoing appointments. Reports to the Commercial Manager.
Duties

• Front desk duties: Welcomes customers, visitors, and drivers to the plant, ensures they sign in, and connects them to the proper personnel
   
• Answers and transfers telephone calls via Zoom using good verbal skills, maintains good communication, and escalates issues to Commercial Manager when needed
   
• Communicates with freight vendors to process, schedule, and complete the shipping process

 

• Ensures the corporate office receives all accounts payable in a timely manner

 

• Ensures any necessary paperwork is properly prepared and sent to the proper destination
   
• Under Direction of Commercial Manager completes the following:
  -Adds new customers, freight companies, and vendors in Macola
  -Completes billing/invoicing and audits for all transportation PO’s

-Create and receive outgoing Purchase Orders as needed
-Arrange all freight and transportation
-Maintain necessary freight documents in the Share Drive

 

• Maintain Emergency Action Plan Binder in his/her office, help in telephone communications with outside emergency responders and they are also responsible for the magnetic board of who is in/out

Qualifications

• Basic computer skills, word processing, and 10-key calculator

 

• Knowledge of MS Office, Excel, and Word

 

• Transportation/Freight experience required

 

• Macola database knowledge is helpful but not required

 

• Proficient in data entry

 

• Competent organizing and prioritizing skills to work efficiently

 

• Keen attention to detail and accuracy, sort, check, count, and verify numbers

 

• Good mathematical background

 

• Good communication skills: ability to listen, communicate (written and verbal), excellent grammar, spelling and proof-reading skills and follow-up effectively with all staffing levels and customers

 

• Ability to take guidance, criticism, and coaching from Commercial Manager to improve processes, performance, and streamlining of departmental functions

 

• Ability to work independently, self-starter, energetic, meet deadlines

 

• Ability to demonstrate good common sense and sound judgment

 

• Flexibility to adapt to all situations and work varied hours, possible weekends, or evenings

 

• Ability to communicate effectively in challenging situations

 

• Ability to anticipate work needs and follow through with minimum direction

1st shift 
7:30am-4:30pm
$24.00
Temp position 3 months then will determine if they are going to hire on